MINUTES OF THE ANNUAL GENERAL MEETING held at the YMCA, Stepney Street, Llanelli on 5th March 2009 (postponed from 5th February due to snow).
PRESENT: Mr. Barney Gill (Chairman), Mrs. Diana Hopkins (Treasurer), Mr. Andrew Stevens (Secretary), Mrs Kath Pryce (taking the minutes) and fifteen voting members.
APOLOGIES were received from Mr. John Taylor.
The MINUTES of the 2008 Annual General Meeting were adopted and signed without amendment. MATTERS ARISING: There were no matters arising.
CHAIRMAN’S STATEMENT: The Chairman welcomed all those present to this, the 35th AGM of the Llanelli Naturalists, and thanked the Officers, Committee Members and all Members for their contribution to the Society’s success. He thanked Richard Pryce for his work as Secretary and welcomed Andrew Stevens who is taking over as new Secretary. Diana Hopkins is standing down as Treasurer and was thanked for her valuable work and Sue Matthews was welcomed to her role as the new Treasurer. Thanks were also given to speakers, leaders of walks, tea makers and to Kath Pryce for taking minutes. He concluded by calling on the Secretary to present his report of the year’s proceedings.
SECRETARY’S REPORT: The Secretary opened by thanking the Chairman for his statement and continued by outlining the Society’s activities over the past year which had included interesting talks on the Freshwater Pearl Mussel by Mike Jenkins and on James Motley, Llanelli Industrialist and Botanist by Raymond Walker whilst there had been nine outdoor meetings including two fungus forays led by Dr Philip Jones. Attendances at some meetings had been rather low due to the persistent inclement weather during the year. The Secretary appealed for suggestions for walks and speakers, welcomed Sue Matthews as new Treasurer and thanked Ian Morgan and Richard Pryce for their work over many years.
TREASURER'S REPORT: The accounts, which were received and adopted by those present, are presented below. The outgoing Treasurer explained that there was a profit of £823.31 in 2008, which included CCW grant money. Public Liability insurance was again arranged through BTCV and the cost remained the same as the previous year. She said that more calendars had been sold than the previous year and payment of Subscriptions had been slow. The accounts showed a £245.00 bequest from Tony Lewis which is shown separately as it was his wish that it goes towards the production of the Carmarthenshire Flora. The membership now stands at 71 with 7
complimentary and three new members had joined during the year. The Treasurer stated that the society was no longer a charity (charitable status had been relinquished during the year) and that she will contact the Inland Revenue about interest on the bank account, which presumably will now be paid net instead of gross. The outgoing Treasurer then thanked Sue Matthews for taking on the role of Treasurer to the society. Andrew Stevens reported that a new grant application to CCW would be sought in 2009.
Although no increase of subscriptions was thought necessary this year it was proposed and agreed that should an increase become necessary changes would be implemented in January 2010.
Ffrwd Fen: Dr P.A. Jones reported that it had been very wet and the Marsh Pea did well and the Marsh Honey Fungus was seen but not doing very well as it was in water. Lizzie Wilberforce of the Wildlife Trust had organised working parties who had cleared bramble and carried out fencing. Some cattle had escaped.
ELECTION OF OFFICERS AND COMMITTEE MEMBERS: The following Officers were elected unopposed: Mr Simeon Jones becomes Chairman, Mrs Kath Pryce (Vice‐chairman), Mr Andrew Stevens (Secretary), Mrs Sue Matthews (Treasurer) The Committee Members proposed were Mrs Angela Radcliffe, Mrs Pat Gill, Mrs Edith Jones, Dr Philip Jones, Messrs, Ian Morgan, Richard Pryce and Mike Smith. All were elected unopposed. Mrs Sandra Stewart was elected as Financial Examiner.
OTHER BUSINESS: There was no other business.
The AGM closed at 8.05pm and was followed by an illustrated talk on ‘Wild Orchids of Carmarthenshire” by Richard Pryce.
Andrew Stevens (Honourary Secretary)